This feature enables you to reallocate service charges to different schedules for purchase invoices and credit notes that have already been posted, paid, reconciled (provided the budget has not been reconciled) or distributed.

Open a service charge purchase invoice that has been paid or posted (ensure that there is more than one Schedule in the Budget before opening the Invoice).

Select the line item with the schedule that you want to reallocate and click Schedule Allocation. The Allocate Expenditure Across Schedules window displays.

The Allocate Expenditure Across Schedules window now displays the NET, VAT and Allocation Total amounts for each Schedule in the Budget that has a budgeted amount set.

If the schedule has a budgeted amount set for the nominal account used in the Invoice, the Invoice amount will be split proportionally between the schedules, but the user can alter these amounts provided that the totals match the invoice. If not the Allocate Expenditure Across Schedules window will not show any automatic amounts for the schedules and the user must enter them manually.

It is also possible to allocate an amount to another schedule that does not have an amount budgeted for it, as long as the Sum of the collective schedules equals the amount of the Invoice line item.

It is only possible to select schedules for allocation, if the schedule's VAT matches the Invoice's VAT code.

Click OK. 

The line item is then split and the amounts are reallocated according to the schedules for the budgeted nominal. 

Introduced in version 2017.7.6.4251 on 19/07/2017 and updated in version 2026.1.14.9793