Note: You can also make payments from a Company, Property or Contact Payments tab.

1. Click Payments/Receipts > Payments In.

2. Click New Payment/Receipt. The Payment In window displays.

Note: If the payment is being made against an invoice that has not yet been created, click New Invoice to create the invoice. Upon generating a Proforma Invoice or a VAT Receipt, the invoice will display in the Outstanding Invoices section of the Payments window and can be selected for payment. Selecing an invoice from the list allocates the payment to the invoice. For instructions on creating a new invoice, click here.

Note: If you need to make changes to an invoice with an allocated payment, you must first Unallocate or Undo the payment.

3. Select the Company to receive the payment.

4. Select the account to which to credit the funds.

Note: All peach coloured fields are mandatory.

5. Select the contact From whom the payment is being received.

6. Select the Date on which the payment is being received.

Note: All red coloured labels indicate a mandatory field.

Note: If there are outstanding invoices, they display in the Outstanding Invoices list. Select the relevant invoice to apply the payment to that invoice.

Note: Select a Property and Unit if relevant.

7. Select the nominal Account.

8. Enter a Narrative.

9. Enter an Amount.

Note: If making a partial payment, enter an amount in the Target field to be auto-allocated to an invoice.

10. Click OK. The payment is applied and displays in the Payment In screen.

If a payment is made prior to raising an invoice or without applying the payment to an invoice, the payment can still be allocated to an invoice.

From the main Payments/Receipts screen or from a Payments tab, select a payment and expand it.

Click Allocate Payment. The Payment In window displays with a list of Outstanding Invoices.

Select the relevant invoice and click OK. The payment is allocated and the invoice status changes to paid.

Note: The Pay button is also available on a Company, Property or Contact Invoices tab.

Note: Paying an invoice from the Invoices list or from an Invoices tab allocates the payment to the invoice.

Click Invoices, select an invoice and click Pay. The Payment In window displays.

Select a payment Date to pay the selected invoice or click Select All Invoices to pay all outstanding invoices and click OK. The payment(s) is applied.

Note: All red coloured labels indicate a mandatory field.

Note: Once a Date is selected, the OK button becomes active.

Note: To make a partial payment that will be auto-allocated, enter an amount in the Target field and select the invoice to make the payment against.

Note: To make a partial payment without auto-allocating the payment, override the amount in the Amount column.