Writing off an Invoice
If you want to Write Off an Invoice, you must first make sure that the LogiPro user has the "Write Off Invoices" permission. This can be found via Admin > Users then selecting the User in question and click Edit (or double click on the User). Click on the Permissions tab of the User's properties window.
Expand the Accounts section and click on the Permission column header to sort the list Z-A this should bring the Write Off Invoices permission to the top. Then tick the adjacent box, click OK on the window and then OK in the User's window.
Additionally there is another setting that limits the amount per invoice that can be written off. This is accessed via Admin > General Settings > General Tab > Maximum Write Off Amount.
In order for the Write Off button to appear on an invoice, you may need to click the small button on the right of the invoice window, indicated below (1) this will make the Write Off button (2) appear. If your invoice window is large enough the Write Off button may already appear next to the Undo button.
Another factor in whether an Invoice can be written off, is that the company's accounts must not be closed after the date of the invoice.
This can be checked on a Company's Accounting tab and observing the Accounting Closure Date field.
So taking the Invoice above as an example, it can be written off because the user has the correct permission and the date of the Invoice is after the Account Closure Date.
How to view Written Off Invoices in the Journal and Invoice views.
- For Invoices, open the main Invoice list or an Invoice tab in a Company, Property etc. Then choose either Purchase Invoice or Sales Invoice and the Written Off column will be displayed.
- In the Journal tab of a Company, after selecting the relevant dates, you can see a written off invoice in the below way (for a VAT registered company). In this example the written off invoice was for £1000 plus £200 VAT.
Other important points to consider.
- A write off can be reversed if necessary by clicking the Reverse Write Off button on the invoice. If the button is not visible then use the method shown in the second picture above.
- This article mainly deals with writing off Sales Invoices, but Unpaid Purchase Invoices can also be written off using the same methods as Purchase invoices. If you do not want to allow the writing off of Purchase invoices, there is a setting in Admin > General Settings > Invoices > Purchase Invoices. The bottom checkbox in this section is: Disable Writing Off Purchase Invoices. If this is ticked, then Purchase Invoices cannot be written off.


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