Export Service Charge Certificates
Exporting a service charge certificate enables you to review how much of the service charge expenses have been paid per schedule and how much of the sales invoices have been paid. You can then perform a reconciliation to print the corresponding invoices/credit notes. For instructions on performing a service charge reconciliation, click here.
From a Property Service Expenditure tab, select a budget and click Edit or double-click the budget to open it.
From the Budget Details window, click Export Certificates.
The service charge certificate exports with the Master Certificate as well as certificates for each tenant and/or landlord including any paid purchase and sales invoices.
Certificates
Master Certificate
Total expenditure for period = the total amount of purchase invoices raised against service charge nominals for the specified budget for all of the units combined
Reserve/Sinking funds = the total amount of reserves collected from all of the tenants and the landlord
Less received on account = the total amount received from all of the tenants and landlord payments combined
OUTSTANDING BALANCE = the total outstanding amount for all of the unpaid tenants and landlord invoices combined
Tenant Certificate without Reserves
Total attributable to unit = the total amount of purchase invoices raised against service charge nominals for the specified budget for this unit
Less received on account = the total amount received from this tenant
OUTSTANDING BALANCE = the total outstanding amount for this tenant
Note: The example below is for a budget with multiple period schedules; therefore, the top portion of the certificate also specifies which schedule date range this certificate is for. The tab below is for the first scheduled period, and the tab to the right of this tab is for the second scheduled period during this budget.
Tenant Certificate with Reserves (full period)
Total attributable to unit = the total amount of purchase invoices raised against service charge nominals for the specified budget for this unit
Reserve/Sinking funds for lease = the total amount of reserves collected from this unit
Less received on account = the total amount received from this tenant
OUTSTANDING BALANCE = the total outstanding amount for this tenant
Tenant Certificate with Reserves (partial period)
Total attributable to unit = the total amount of purchase invoices raised against service charge nominals for the specified budget for this unit
Total attributable to lease for period occupied = the total amount of purchase invoices raised against service charge nominals for the specified budget for this tenant
Reserve/Sinking funds for lease = the total amount of reserves collected from this unit
Reserve/Sinking funds for period occupied = the total amount of reserves collected from this tenant
Less received on account = the total amount received from this tenant
OUTSTANDING BALANCE = the total outstanding amount for this tenant
Tenant Certificate with Reserves (and a cap)
Total attributable to unit = the total amount of purchase invoices raised against service charge nominals for the specified budget for this unit
Reserve/Sinking funds for period occupied = the total amount of reserves collected from this tenant
Reserve/Sinking funds for lease = the total amount of reserves collected from this unit
Reserve/Sinking funds for capped lease = the total amount of reserves collected from this tenant
Service Charge Cap [cap start date] - [cap end date] = the dates of the cap
Less received on account = the total amount received from this tenant
OUTSTANDING BALANCE = the total outstanding amount for this tenant
Landlord Certificate
Total attributable to unit = the total amount of purchase invoices raised against service charge nominals for the specified budget for this unit
Reserve/Sinking funds for landlord = the total amount of reserves collected from the landlord for this unit
Less received on account = the total amount received from the landlord for this unit
OUTSTANDING BALANCE = the total outstanding amount for the landlord for this unit
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